Xero Invoice Integration
Managing invoices and financial records across multiple systems can lead to duplicate work, data inconsistencies, and compliance risks. To simplify this process, the Xero invoice integration is designed to connect your invoicing system seamlessly with your accounting platform. This article outlines the key functionalities, benefits, setup process, and additional insights to help you maximize the benefits of this integration, ensuring smooth operations, improved accuracy, and time savings.
Key Features & Benefits
- Automatic Contact Syncing: All existing and newly added contacts in Xero are auto-synced to your Mastermind account. Contact details like names, emails, and phone numbers are continuously updated for consistency.
- Real-Time Invoice Sync (One-Way): Create invoices in Mastermind, and they are instantly reflected in Xero with payment status, invoice numbers, and tax details synced accurately.
- Tax Rate Mapping: Tax rates, including multi-component structures, can be matched with corresponding rates in Xero for accurate reporting and compliance.
- Account Filtering: Only payment-enabled accounts (excluding bank accounts) will appear for sync, keeping your financial data relevant and organized.
- Automated Activity Monitoring: Inactivity for 60 days results in auto-disconnection of the integration to ensure security and cleanliness of the data environment.
How to Use
1- Access Integration Settings
Go to Settings → Integrations, and select Xero from the available options.
2- Connect Your Account
Enter your Xero login credentials and authorize access.
3- Select an Organization & Chart of Accounts
Choose the relevant organization and enable payments in your chart of accounts to make them available for syncing.
4- Map Tax Rates Align your Mastermind tax configurations with those in Xero to ensure consistent and accurate reporting.
5- Monitor Sync Activity
Stay updated with email alerts if the integration becomes inactive (after 60 days) or if invoice syncing fails.
(FAQ)
Q1: Can I create invoices in Xero and have them appear in Mastermind?
A: No, the current integration only supports one-way syncing from Mastermind to Xero.
Q2: What happens if I don't use the integration for a while?
A: If there’s no activity for 60 days, the integration disconnects automatically, and you’ll receive an email notification.
Q3: What should I do if I can’t find my chart of accounts during setup?
A: Make sure payments are enabled within your Xero account settings. Only payment-enabled accounts are visible for syncing.
Q4: Are all contacts in Xero synced automatically?
A: Yes, currently all contacts (including suppliers) are synced.
Q5: What happens if an invoice fails to sync?
A: You’ll receive an email alert with the error, allowing you to take action and resolve the issue promptly.